Terms and conditions

1. Definitions

1.1 Foundation: Foundation Vrienden op de Fiets registered in the Netherlands with Chamber of Commerce number 41052534.

1.2 Friend(s): Any natural person who has registered as a participant of Vrienden op de Fiets and has agreed to these general terms and conditions. Friends can make use of the Guest Addresses.

1.3 Friend’s Card: A personal, non-transferable card that allows you to make use of the services and benefits that are associated with being a Friend. This card lists a Friend Number, name and the year during which this card is valid. You can view your digital Friend’s Card via your online profile on the website.

1.4 Guest Address(es): A private person who offers Friends a place to stay overnight.

1.5 Website: The website of Foundation Vrienden op de Fiets with the address www.vriendenopdefiets.nl

2. Applicability

2.1 These general terms and conditions apply to all agreements and legal relationships between the Foundation and the Friends.

2.2 By registering as Friend you accept these general terms and conditions.

2.3 These general terms and conditions do not apply to Guest Addresses.

2.4 Changes to these general terms and conditions are only valid if they have been agreed upon in writing.

3. Friendship

3.1 The Friendship of Vrienden op de Fiets offers access to the digital environment with Guest Addresses at Vriendenopdefiets.nl.

3.2 The amount of the yearly Friendship contribution is set annually by the Foundation Board. The Foundation reserves the right to annually index the membership fee and adjust the prices. Friends will be notified about the new yearly contribution at least one month before it takes effect.

3.3 The use of Vrienden op de Fiets services is personal and non-transferable to others, other than as defined in the ground rules. By using the Vrienden op de Fiets services you agree to pay the annual contribution as set by the Foundation.

4. Two types of ‘Friendship’

4.1. Foundation Vrienden op de Fiets knows two types of Friendship.

4.2.1 Friends residing in the Netherlands
The Friendship of Friends residing in the Netherlands will be automatically renewed. The Friendship runs from 1 January until 31 December and will be automatically renewed, unless it has been cancelled before 1 December of the current calendar year.

4.2.2 The contribution will be collected by direct debit via the bank account number that the Friend has specified. Should the direct debit bounce, we will once more try to process the payment. In the event of a final failure or return of the direct debit, we will send a payment reminder requesting payment within 14 days.


4.2.3 The Foundation reserves the right to deny digital access to Guest Addresses if the direct debit bounces or is returned for whatever reason. Access will be restored once the due annual contribution has been credited to the Vrienden op de Fiets account. The denial of access does not suspend the payment obligation.

4.3 Friends residing outside the Netherlands
Friends that reside outside the Netherlands can register for a one-year Friendship that will automatically terminate at the end of the calendar year.

5. Payment of the Friendship

5.1 Friends residing in the Netherlands: automatic renewal of Friendship

5.1.1 By approving the online registration ('Join') the Friend authorises the Foundation Vrienden op de Fiets to collect the annual contribution via continuous direct debit. This direct debit shall expire when the Friendship is cancelled.

5.1.2 The Friendship is entered into for the duration of one calendar year and will be automatically renewed.

5.2 Friends residing outside the Netherlands: one-year Friendship

5.2.1 The annual contribution payable by Friends outside the Netherlands can be made via multiple payment methods, among others: BanContact, PayPal or credit card.

5.2.2 The Friendship is entered into for the duration of one calendar year and will end automatically once the year is over.

5.2.3 Vrienden op de Fiets reserves the right to set different annual contributions per country. The current amount of the annual contribution can be found on the website.

6. The Friend’s Card

6.1 On becoming Friend, you will receive a personal, non-transferable Friend’s Card. This card lists your Friend Number, your name and the year for which this card is valid. Every January you will receive a new Friend’s Card. Friends can also use the digital Friend’s Card that can be found on their online profile on the website.

6.2 Your online Friendship is valid immediately upon registering, as is the digital Friend’s Card.

6.3 You need to show the Friend’s Card when you stay overnight at a Guest Address of Foundation Vrienden op de Fiets. You need to show a valid Friend’s Card to be able to use the services and benefits associated with the Friendship.

7. Communication and Documentation

7.1 Email is the primary means of communication between the Foundation and her Friends. This includes, but is not restricted to, notifications, announcements, invoices and other correspondence.

7.2 The Friend is responsible for supplying the Foundation with a valid and current email address and to make sure that the Foundation’s emails will not be filtered to spam or junk folders.

7.3 It is possible to supplement the online access to Guest Addresses on Vriendenopdefiets.nl with a paper booklet and/or a map with the most current overview of the registered Guest Addresses. Friends can order and pay these separately via a digital ordering procedure. Friends will be informed about the exact costs when they place their order. It is not possible to request a refund of costs for the additional products’ after the order has been placed and the payment made, unless otherwise stated by Foundation Vrienden op de Fiets at the time of placing your order.

7.4 Foundation Vrienden op de Fiets shall not be liable for any delays, losses or damage during the shipping of additional products.

8. Friends’ obligations

8.1 Friends must adhere to the ground rules as listed on the website of Foundation Vrienden op de Fiets.

8.2 Friends are responsible for keeping their personal data up to date. Foundation Vrienden op de Fiets is not liable for data that have been incorrectly entered by the Friend.

8.3 Friends are expected to treat the hospitality and accommodations of Guest Addresses with respect and to immediately report any damage to the Guest Address.

8.4 Friends are not permitted to engage in commercial activities within the framework of the Foundation, or use the data and/or addresses of Friends and Guest Addresses for any other purposes outside the framework of the Foundation.

9. Liability

9.1 The Foundation is not liable for damages caused during the stay in an accommodation. Foundation Vrienden op de Fiets accepts no responsibility or liability for the quality of Guest Addresses, the conduct of Friends registered with the Foundation, damage caused by Friends at Guest Addresses; nor damage caused or suffered by Friends en route or elsewhere, or for incomplete or incorrect information in the booklet or on its website.

9.2 Friends should themselves take out an adequate insurance against damages and accidents during their stay, or Friends are at least obliged to reimburse any damages.

9.3 No part of the (digital) publications of Vrienden op de Fiets may be copied, reproduced or otherwise used for other purposes than for the ones intended, without the explicit permission of Foundation Vrienden op de Fiets.

10. Privacy

10.1 The personal data of Friends are processed by the Foundation in accordance with the applicable privacy legislation. More information about this can be found in the privacy statement on the website.

10.2 Friends have the right to access, correct and delete their personal data as described in the privacy statement on the website.

11. Cancellation / Termination of the Friendship

11.1 Friends can cancel their Friendship until 1 December of the current year. The Friendship of Friends outside the Netherlands ends automatically.

11.2 You can cancel via your online profile on the website or by sending an email to administratie@Vriendenopdefiets.nl. The F[JTK1] riend will receive a confirmation by email.

11.3 Other cancellation methods will not be accepted, and the rights and obligations of the Friend will remain in force.

[JTK1]Typo in de bron: ‘vriend’ zonder hoofdletter.

12. Changes and termination

12.1 The F[JTK1] oundation reserves the right to change these General Terms and Conditions. Friends will be informed of the changes in writing or by email.

12.2 If Friends object to a change in the General Terms and Conditions, they have the right to cancel the Friendship within four weeks of receipt of the notification of the change.

12.3 The Foundation may cancel the Friendship of a Friend in case of a breach of these General Terms and Conditions, when the annual contribution is not paid (on time), when a Friend does not comply with the ground rules or in case of behaviour that harms the Foundation or her Friends and/or Guest Addresses.

[JTK1]Typo in de bron: ‘stichting’ zonder hoofdletter.

13. Disputes

13.1 These General Terms and Conditions are subject to Dutch law.

13.2 Disputes that arise from or are related to these General Terms and Conditions shall be brought before the competent Court in The Hague.

14. Final Clauses

14.1 These General Terms and Conditions are subject to Dutch law.

14.2 Disputes that arise from or are related to these General Terms and Conditions shall be brought before the competent Court in The Hague.

Contact

Foundation Vrienden op de Fiets

P.O. Box 120
2215 ZJ Voorhout
The Netherlands

Email[JTK1] : administratie@vriendenopdefiets.nl

Telephone: +31 88 1238999

www.vriendenopdefiets.nl

Dutch Chamber of Commerce number 41052534
Dutch VAT number 805543144B01

These General Terms and Conditions were last updated on 13 August 2024